Pine River Ranch Wedding

Event Policies

Located between the Bavarian Village and the top of Stevens Pass, our secluded Leavenworth Event Center offers a scenic location for weddings and other gatherings.  On this page we answer frequently asked questions about our event facilities and services.

If you would like to speak with one of our special event representatives, contact us today!

How early can I get into the site to set up?

Platinum Package: The event venue will be yours for twelve (12) hours; 10 AM-10 PM on the day of your event.
Gold Package: The event venue will be yours for ten (10) hours; noon-10 PM on the day of your event.
Silver Package: The event venue will be yours for five (5) hours from the start of your event and will include one (1) hour pre and post event for set-up and clean-up.

Are there limitations on decorations?

Just two, no open flames and nothing that makes holes or sticks to the surface. You are welcome to decorate the barn to fit your needs with any decorations that can be removed without any harm to the venue.

Who is responsible for setting up and tearing down the decor, and when will it be completed?

You are responsible for setting up any decorations that you bring onto the site. Our staff will take them down (Platinum and Gold packages) following the event and have them ready for you to pick up by 10 a.m. the following morning. Silver package events are responsible for cleaning up their own decorations after the event or we can do it for an additional charge. You are responsible for making sure that everything you bring onto the site leaves with you the next morning.

Do you have a limitation on which outside caterers you can use?

We allow any outside catering you wish. We have had everything from barbeques to lavishly catered meals. We provide you with all the necessary table settings (plates, flatware, stemware, etc.) but all serving dishes and utensils are your, or your caterer’s, responsibility.

What is your alcohol policy?

We are a beer and wine venue only.  We do require that you use our drink package that you can find on the wedding page that includes state certified bartenders, serving vessels, stemware, alcohol, etc. for a per person price.

Any other permits or requirements?

You are also required to have a banquet permit which you can get online or at any liquor store.

Is there a space for the bride and groom or wedding party to change and/or relax?

Yes, we have a separate bridal suite as well as a groom’s suite for changing, relaxing, or hiding out! They are both equipped with sinks, large mirrors, and counters as well as couches and chairs for sitting. Each room can easily fit the entire bridal party.

Where can my guests park? Is there a fee?

We have a large event parking area on site that we staff with parking attendants to direct parking for your guests at no additional charge.

What times do the wedding ceremonies take place?

Typically, weddings will start around 4 PM but you can let us know when you would like it to start.  The only limitations are music must be off by 10 PM and guests not staying in the suites must be off the grounds by 10:30 PM.

Do you have any backup plans for rain or other inclement weather?

Yes. With our historic barn we always have an inside option if the weather turns bad. We can set up the ceremony inside with a days advance notice if the weather outside is turning bad and then flip back to a reception site following the ceremony. This usually takes around a half-hour to accomplish. The bride and groom always have the option of having an inside service anytime.

Am I able to make a room block for my wedding or special event?

It is required that you rent all available suites at Pine River Ranch the night of your event.  We can also hold rooms prior to or after the event as needed. There is also nearby lodging available that we can recommend to you for additional space.

When is the deposit due and how much is it?

• A 50% deposit will be required at the time of the booking to hold the date.
• The balance is due 180 days prior to the event.

What is your cancellation policy?

• Any cancellation made after the contract is signed, and up to 180 days prior to the event, the deposit will be forfeited.
• Any cancellation made within 180 days of any event will result in forfeiture of the entire amount of the event.

Is the wedding venue wheelchair accessible? How close is the parking to the venue?

Yes, we have an ADA approved ramp up to the reception area and the bathrooms are ADA compliant. The weddings grounds are grass but are fairly flat.  Parking is very close to the venue as well and we will park handicapped people close to the ramp if needed to enter or exit the reception space.

Is there room in the wedding venue for a band and/or dancing?

Yes, we will discuss how you would like the venue laid out and if you would like room for a band or dancing.

Where can photographs be taken?

We have 23 acres of beautiful scenery for your wedding photography. There are breathtaking views with mountains, meadows, trees, wildflowers, creeks, ponds, and more to fit any style of photography, as well as a beautiful corral, silo, and the restored 1944 dairy barn.

Who will be supervising and troubleshooting on the day of your wedding?

The Pine River Ranch staff and owners will be on site the whole time to assist with any needs that you might have during the day but we are not wedding coordinators.

Are candles or other open flames allowed?

No, due to fire department and insurance regulations there are no open flames allowed on the premises. Battery candles are welcome.

Do you allow smoking?

There is a designated smoking area outside the barn where guests can smoke tobacco products only.

At what time will my guests have to leave the facility?

The reception and/or rehearsal dinner must be completed by 10 PM. All guests not staying on site must be off property by 10:30 PM.

Do we have adequate bathroom facilities?

Yes, there are both male and female bathrooms with multiple ADA stalls and sinks.

Do you have ice for the bartenders or drinks?

Ice is included with our drink package.

Learn more about our Event Venue!