Event Policies

Helpful Questions and Answers for Planning Your Gathering at Our Leavenworth Event Center

Located between the Bavarian Village and the top of Stevens Pass, our secluded Leavenworth Event Center offers a scenic location for weddings and other gatherings.  On this page we answer frequently asked questions about our event facilities and services.

How early can I get into the site to set up?
• Single Day Wedding: Decorating is coordinated with the PRR staff. Guests can check into the suites at 3pm.
• Two Day Wedding: The Ranch will be yours from 4 p.m. the day before the wedding until 10 a.m. the morning after your wedding.

Are there limitations on decorations?
Just two, no open flames and nothing permanent. You are welcome to decorate the barn to fit your needs with any decorations that can be removed without any harm to the venue. No nails or tapes and glues that leave a sticky residue.

Who is responsible for setting up and tearing down the decor, and when will it be completed?
You are responsible for setting up any decorations that you bring onto the site. Our staff will take them down following the event and have them ready for you to pick up by 10 a.m. the following morning. You are responsible for making sure that everything you bring onto the site leaves with you the next morning.

Do you have a limitation on which outside caterers you can use?
We allow any outside catering you wish. We have had everything from potluck barbeques to lavishly catered meals. We provide you with all the necessary table settings (plates, flatware, stemware, etc.) but all serving dishes and utensils are your, or your caterer’s, responsibility.

What is your alcohol policy?
We are a beer and wine venue only. Currently, your party is responsible for providing any drinks you would like served by our staff during the event including beer, wine, juices, or sodas. Our staff refills water glasses during dinner.

Any other permits or requirements?
Along with a state certified alcohol server you are also required to have a banquet permit which you can get online or at any liquor store.

Is there a space for the bride and groom or wedding party to change and/or relax?
Yes, we have a separate bridal suite as well as a groom’s suite for changing, relaxing, or hiding out! They are both equipped with sinks, large mirrors, and counters as well as couches and chairs for sitting. Each room can easily fit the entire bridal party.

Where can my guests park? Is there a fee?
Your wedding package includes a parking attendant to direct parking for 100+ cars at no additional charge.

What times do the wedding ceremonies take place?
That is up to you. The Ranch is yours from 4 p.m. to 10 a.m. the morning after your ceremony. The only limitations are music must be off by 10 pm and guests not staying in the suites must be off the grounds by 10:30 p.m..

Do you have any backup plans for rain or other inclement weather?
Yes. With our historic barn we always have an inside option if the weather turns bad. We can set up the ceremony inside with a little advance notice if the weather outside is turning bad and then flip back to a reception site following the ceremony. This usually takes around a half-hour to accomplish. The bride and groom always have the option of having an inside service any time.

Am I able to make a room block for my wedding or special event?
It is required that you rent all six suites at Pine River for your wedding. There is also nearby lodging available that we can recommend to you for additional space.

When is the deposit due and how much is it?
• A 50% deposit will be required at the time of the booking to hold the date.
• The balance is due 180 days prior to the event.

What is your cancellation policy?
• Any cancellation made after the contract is signed, and up to 180 days prior to the event, the deposit will be forfeited.
• Any cancellation made within 180 days of any event will result in forfeiture of the entire amount of the event.

Is the wedding venue wheelchair accessible? How close is the parking to the venue?
Yes, we have an ADA approved ramp up to the reception area and the ground around the outside wedding grounds is fairly flat. Parking is very close to the venue as well and we will park handicapped people close to the ramp.

Is there room in the wedding venue for a band and/or dancing?
Yes, we will discuss how you would like the venue laid out and if you would like room for a band or dancing.

Where can photographs be taken?
We have 23 acres of beautiful scenery for your wedding photography. There are breathtaking views with mountains, meadows, trees, wildflowers, creeks, ponds, and more to fit any style of photography, as well as a beautiful corral, silo, and the restored 1944 dairy barn.

Who will be supervising and troubleshooting on the day of your wedding?
The Pine River Ranch staff and owners will be on site the whole time to assist with any needs that you might have during the day but we are not wedding coordinators.

Are candles or other open flames allowed?
No, due to county regulations there are no open flames allowed on the premises. Battery candles are welcome.

Do you allow smoking?
There is a designated smoking area outside the barn where guests can smoke tobacco products only.

At what time will my guests have to leave the facility?
The reception and/or rehearsal dinner must be completed by 10 p.m.. All guests not staying on site must be off property by 10:30 p.m..

Do we have adequate bathroom facilities?
Yes, there are both male and female bathrooms with multiple stalls and sinks.

Do you have ice for the bartenders or drinks?
We supply ice for $2.50 per bag.